As a vital tool in many tattoo shops, updating your intake forms offers an actionable way to improve processes across your business. These 6 tattoo intake form examples and insights can help streamline your efforts.
Tattoo shop intake form examples
1) Tattoo consent form
A tattoo consent form (also called a tattoo waiver form or a tattoo release form) is essential in protecting your business from liability.
Tattoo mishaps — from misspellings and misunderstandings to next-day regrets and allergic reactions — happen all the time. While you might be willing to go the extra mile to ensure clients are happy, many of these issues are outside your business's control. As such, this form ensures that clients are fully informed, responsible, and liable for the outcome of the appointment.
Much like the tattoo consent form, piercing consent forms (also called a piercing waiver form or a piercing release form) can help protect your business from liability while ensuring you and your client are on the same page about the piercing specifications — such as the placement, direction, and potential side effects.
To ensure your clients are in the right medical state to receive body art, you will also need a client record form. These forms check the client's status with any physical and medical conditions that may impact the appointment. Client record forms create a safer, more informed tattooing experience for everyone involved.
Tattoo bookings require more consideration than many others in the beauty and wellness industry. As such, instead of an instant online booking link, many tattoo businesses require a detailed intake form to document the clients' requests. This process collects all the information you need to confirm that the client is a good fit and ensure you partner them with the right artist.
In many cases, minors are allowed to get body piercings with the consent of a parent/guardian or proof of legal emancipation.
In a few states, individuals under 18 are also legally allowed to get a tattoo, though these often call for additional protections and considerations. In either of these cases, you will need a tattoo minor release form on top of your standard intake documents.
Tattoo shops are some of the most creative businesses when it comes to promotions. Whether you are trying to showcase your work with an "artist's choice" tattoo series, reigniting your passion with a creative new project, or launching a fun holiday theme (Inktober, anyone?) — an intake form can help you find the right candidates for your promo.
First, understand the information you want or need to collect from your clients. This can vary by your state region shop policies and personal preferences. It is essential that you consult a legal professional in your area to help you stay compliant. Some popular information to collect includes:
Full name
Birthday
Email address
Information about the services they would like to receive
Inspiration photos
Allergies
Medical history
Confirmation that the client understands the appointment risks — and wishes to proceed anyway.
2) Choose your preferred question format
Once you know what information you want to collect, you can start building your form. However, there are a few different ways you can form your questions.
Some entries, like name and birthday, are pretty straightforward. Other question formats might require some more thought. A drag-and-drop form builder makes it easy to create, test, and edit your document until you get it exactly right. Some favored question formats include:
Image upload
Image markup
Short answer
Long answer
Drop-down list
Multiple choice questions
"Choose one" questions
Required/optional fields
3) Create a custom confirmation message
Once your clients submit their forms, it is standard to offer them peace of mind with a confirmation message.
In Mangomint, the default message is, "Thank you! Your form has been submitted successfully." You can leave this as-is or keep your brand voice present by crafting custom confirmation messages. You can also use this as an opportunity to communicate any expectations with your clients, such as:
When are they likely to hear back from you for an appointment
What kind of deposits are required to book
Your address, phone number, and hours
Where customers can read your cancellation policy and other business documents
4) Distribute your form
Many tattoo shops put their intake forms on their website in place of an appointment booking link. However, depending on your usage, you can also build automated workflows based on your form needs. For example, you can create email and SMS messages about your promotion or series, and selectively distribute your form to the clients most likely to book.
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Our intuitive form builder is just one of the many ways Mangomint supports tattoo parlors. Experience the highest-rated tattoo shop management software with payroll, email marketing, SMS marketing, client management, staff management, gift cards, and more. Book a demo or start your free trial to learn more today!
Emily Holzer is a Content Marketing Manager at Mangomint. She has a master’s degree in English and a passion for helping salons, spas, and other local beauty businesses thrive. When she is not writing, you can find her playing chess or tending to her houseplants. Fun fact: Emily has donated 8 ponytails (so far) across 5 hair loss charities in the U.S.
